Notice of Proposed changes to the NWHGHC constitution to be tabled and voted on at the upcoming AGM.
Some small changes to the club constitution are proposed at this years AGM to update two sections that will ensure a smoother and less difficult path to any future upgrading and modernising of the club constitution.
The Constitution was written some years ago before the advent of email and social media. Now, the major communication platform for club maters is by an emailed newsletter or social media. Therefore, it is proposed that this section relating to the advertising of the AGM is changed to read ‘electronic communications’. This is a much more efficient way to reach our members let alone a much cheaper alternative to advertising in a newspaper.
The other small change deals with quorum numbers at the AGM.
This has always been difficult to achieve a full quorum, so we are seeking to reduce this number from 30 to 10. This is also the number suggested in the Template Constitution, published this year by the Tasmanian Department of Sport and Rec for Tasmanian Sporting clubs to adopt.
Proposed Changes :
13. Notices of general meetings
At least 14 days before the day on which a general meeting of the Association is to be held, the public officer of the Association is to publish in at least one newspaper circulating in Tasmania an advertisement specifying –
At least 14 days before the day on which a general meeting of the Association is to be held, the public officer of the Association is to publish via electronic communications specifying –
14. Business and quorum at general meetings
(1) All business transacted at a general meeting, other than the ordinary business of an annual general meeting, is special business.
(2) Business is not to be transacted at a general meeting unless a quorum of members of the Association entitled to vote is present at the time the meeting considers that business.
(3) A quorum for the transaction of the business of a general meeting is thirty members of the Association entitled to vote.
(3) A quorum for the transaction of the business of a general meeting is ten members of the Association entitled to vote.
NWHGHC 70th Anniversary Senior Presentation Dinner
Saturday 14th October
$79 will get you a dinner ticket
$89 will get you a dinner ticket plus transport to and from Blundstone (or one way – please advise if this is the case). Bus tickets are strictly limited, so get in quickly so as not to miss out
Bus departs from Salamanca at 6pm sharp and will return from Blundstone at 12.15am.
To purchase your dinner ticket please transfer $79 (ticket only) or $89 (ticket plus bus transport) to the club’s bank account and send payment receipt to Clare – email@example.com
Once payment is received you will be sent confirmation of your ticket and added to the list.
Ticket sales close 30th September
Please direct all ticket enquiries to Clare Rojahn (firstname.lastname@example.org)
All event enquiries to Lucinda Scutt (email@example.com)
Account: 009 020 25
This year the committee has decided to improve the nomination process for the Club perpetual trophies by providing a link to the award criteria and nomination form for all to use. The document sets out the criteria for each award, and space to nominate any fellow club member you may think worthy of the listed awards. You may make a nomination for just one award, or you may make a nomination for every award.
Please click on this link to download the form, consider carefully, and fill in the relevant details and return to firstname.lastname@example.org by Friday 1st September.
For reference, past recipients can be found under ‘major awards’.